mavericks

2027/28

privacy policy

privacy policy

b12 mavericks

Last updated: 2 November 2026

 

1. data controller

The controller responsible for processing personal data in connection with this website and the b12 mavericks program is:

 

b12 berlin GmbH

Krottnaurerstraße 22

14129 Berlin

Germany

 

Managing directors: Evangelos Poulinas and Johannes Wieland

 

Email: mavericks@b12.space

Phone: +49 151 58815166

 

2. general information

We respect your privacy and are committed to protecting your personal information.

 

We process personal data in accordance with the European General Data Protection Regulation (GDPR), the German Federal Data Protection Act (BDSG), the Telecommunications Digital Services Data Protection Act (TDDDG), and other applicable data protection legislation.

 

Personal data means any information relating to an identified or identifiable individual, including names, contact details, online identifiers, application information, photographs and links to artistic materials.

 

We process personal data only where an appropriate legal basis exists and for specified, legitimate purposes.

 

3. website access and server logs

When you visit our website, certain technical information may be processed automatically by our website infrastructure and hosting provider.

 

This information may include:

 

IP address

Date and time of access

Browser type and version

Operating system

Requested pages and files

Referring website

Technical connection and error information

 

This processing serves to ensure the functionality, stability and security of the website, prevent unauthorized access and investigate technical problems.

 

The legal basis is Article 6(1)(f) GDPR, based on our legitimate interest in maintaining a secure and reliable website.

 

Server logs are retained only for as long as necessary for these purposes, subject to any longer retention justified by security incidents or legal obligations.

 

4. cookies and similar technologies

Our website uses cookies and may use similar technologies to provide essential website functions, remember preferences and analyze website usage.

 

Technically necessary cookies may be used where they are strictly required to provide a service expressly requested by the visitor.

 

Optional analytics cookies and comparable technologies are activated only after the visitor has given valid consent.

 

The legal basis for storing or accessing information on a visitor's device is Section 25 TDDDG, where applicable. Subsequent processing of personal data is governed by the GDPR.

 

Visitors may accept or reject optional cookies and withdraw their consent at any time through the website's cookie settings.

 

Withdrawing consent does not affect the lawfulness of processing carried out before withdrawal.

 

Details of individual cookies, providers, purposes and storage durations are made available through the website's cookie information and consent interface.

 

5. google analytics

We use Google Analytics, a website analytics service provided by:

 

Google Ireland Limited

Gordon House, Barrow Street

Dublin 4, Ireland

 

Google Analytics helps us understand how visitors interact with our website, which pages are viewed, how visitors navigate the website and how we can improve our online services.

 

Depending on the configuration, information processed may include page views, interactions, device information, approximate location, browser characteristics and online identifiers.

 

Google Analytics may use cookies and similar technologies. Data may also be processed by Google LLC in the United States.

 

Google Analytics is activated only after the visitor has provided valid consent.

 

The legal basis is Article 6(1)(a) GDPR and Section 25(1) TDDDG, where applicable.

 

The retention period for user-level and event-level information depends on the settings configured in our Google Analytics account. Aggregated statistical reports may remain available for longer where they no longer identify individual visitors.

 

Visitors can withdraw their consent at any time through the website's cookie settings.

 

Further information:

 

https://policies.google.com/privacy

 

https://support.google.com/analytics/

 

6. newsletter and mailchimp

Visitors may subscribe to the b12 newsletter to receive information about b12 mavericks, b12 festivals, workshops, performance projects, artistic opportunities, applications and related events.

 

We process the email address provided during subscription and, where voluntarily submitted, additional information such as name and communication preferences.

 

We use Mailchimp, a newsletter and email marketing platform operated by The Rocket Science Group LLC, part of Intuit, United States.

 

Mailchimp processes subscriber information for mailing-list administration, newsletter delivery, subscription management and, where enabled, the analysis of newsletter engagement.

 

Where newsletter engagement tracking involves personal data or access to information on a subscriber's device requiring consent, we obtain the necessary consent.

 

Newsletter subscriptions are based on consent pursuant to Article 6(1)(a) GDPR. Where applicable, German rules governing electronic marketing communications also apply.

 

We use a double opt-in registration process, under which subscribers confirm their email address before receiving newsletters.

 

Subscription information may include the date and time of registration and confirmation, together with technical information required to document consent.

 

retention of newsletter information

We retain active subscriber information for as long as the subscription remains valid and the information is required to provide the newsletter.

 

Subscribers may withdraw their consent at any time through the unsubscribe link included in each newsletter or by contacting us directly.

 

Following withdrawal, the email address is removed from active marketing distribution. Limited information may be retained where necessary to document previously granted consent, defend legal claims or prevent further unwanted mailings.

 

Mailchimp may process data in the United States. Transfers are subject to applicable international data protection safeguards, including the EU–US Data Privacy Framework for certified recipients and, where applicable, Standard Contractual Clauses.

 

Further information:

 

https://www.intuit.com/privacy/

 

https://mailchimp.com/legal/data-processing-addendum/

 

7. applications to b12 mavericks

Applications to the b12 mavericks program are submitted directly through our website.

 

We process personal information provided by applicants to evaluate artistic qualifications, organize the selection process, communicate admission decisions and prepare participation in the program.

 

7.1 information collected

Depending on the application, we may collect:

 

Full name and contact information

Date of birth and country of residence

Artistic background and educational history

Curriculum vitae and professional experience

Photographs and artistic portfolios, where submitted

Links to externally hosted artistic videos and portfolios

Motivation statements and other application materials

Preferred program modules and participation dates

Correspondence and admission-related information

 

Applicants provide links to videos hosted on external platforms. b12 mavericks does not require applicants to upload video files directly to its website and does not store copies of these videos as part of the standard application process.

 

We may store the submitted links and access the externally hosted content for the purpose of evaluating applications.

 

The processing of personal data by external video-hosting platforms is subject to the respective providers' privacy policies.

 

7.2 purposes and legal basis

Application information is processed to evaluate applications, select participants, communicate with applicants, prepare participation agreements and administer admissions.

 

The primary legal basis is Article 6(1)(b) GDPR, where processing is necessary for steps taken at the applicant's request before entering into a contract or for the performance of a contract.

 

Other processing may be based on consent under Article 6(1)(a) GDPR, legitimate interests under Article 6(1)(f) GDPR or applicable legal obligations.

 

Special categories of personal data under Article 9 GDPR are processed only where a separate legal condition permits such processing.

 

7.3 artistic selection and access to materials

Application materials may be reviewed by authorized members of the b12 mavericks organization and individuals involved in the artistic selection process.

 

This may include artistic directors, administrative staff and invited artistic evaluators.

 

Access is limited to information necessary for the respective selection or administrative purpose.

 

Application materials are not made publicly available or used for unrelated promotional purposes without an appropriate legal basis.

 

7.4 long-term application retention and artistic talent pool

We may offer applicants the opportunity to remain connected with b12 mavericks for consideration in future artistic programs, workshops, performance projects and other relevant opportunities.

 

Applicants may voluntarily consent to the inclusion of their application information in our artistic talent pool.

 

Where such consent has been given, relevant information, including contact details, artistic background, CVs, portfolios and submitted video links, may be retained for up to five years after the relevant application.

 

Continued retention is subject to the ongoing necessity of the information, appropriate security measures and periodic review.

 

Retention beyond the initial period requires a valid legal basis, such as renewed consent.

 

Participation in the talent pool is entirely voluntary and does not influence the outcome of the original application.

 

Consent may be withdrawn at any time by contacting mavericks@b12.space.

 

Where consent is not provided, unsuccessful applicants' information is retained only for the period reasonably necessary to complete the application process, address related inquiries and establish, exercise or defend legal claims.

 

7.5 successful applicants and participants

For admitted participants, relevant information may be retained to administer participation, manage program activities, maintain contractual records and meet financial or legal obligations.

 

This may include:

 

Registration and participation records

Attendance and program documentation

Participation agreements

Payment and accounting information

Administrative correspondence

Records of completed program modules

Certificates and relevant participation history

 

Where necessary and legally justified, participation records may be retained beyond the end of the program to document participation, verify certificates, manage contractual obligations and respond to future inquiries.

 

7.6 artistic documentation and institutional archive

b12 mavericks may maintain an institutional archive documenting its artistic programs, productions, performances, participating artists and organizational history.

 

This archive may include selected artistic project records, production information, program documentation, photographs, recordings and other materials relevant to the history and activities of b12 mavericks.

 

Personal data is retained in this archive only where a valid legal basis exists, the retention is necessary and proportionate, and appropriate safeguards are implemented.

 

Where consent is required for particular uses, including certain public presentations or promotional uses, it will be requested separately.

 

Materials may be retained for extended periods where continued storage is lawfully justified by their artistic, historical or documentary significance.

 

Individuals retain their applicable rights under data protection legislation.

 

7.7 technical processing of applications

Applications are submitted through our custom-built website.

 

Application information, including submitted video links, is processed and stored using our website's technical infrastructure and relevant hosting or storage services.

 

Where necessary, authorized members of the b12 mavericks organization and artistic selection team may access externally hosted videos to evaluate applications.

 

b12 mavericks does not download or independently store copies of applicant videos as part of its standard application process.

 

External video-hosting providers may process personal data when their platforms are accessed. Their respective privacy policies apply to that processing.

 

Where technical service providers process personal data on our behalf, appropriate data processing agreements are concluded where required under Article 28 GDPR.

 

8. communication and inquiries

When you contact us by email, through our website or by other means, we process the information you provide to respond to your inquiry and maintain the relevant correspondence.

 

The legal basis is Article 6(1)(b) GDPR where the communication concerns contractual or pre-contractual matters, or Article 6(1)(f) GDPR where processing is necessary for legitimate communication and administrative purposes.

 

Correspondence may be retained for as long as reasonably necessary for its purpose, including ongoing program administration, contractual documentation and the establishment, exercise or defense of legal claims.

 

9. data retention

We retain personal data for as long as necessary for the purposes for which it was collected, subject to applicable legal requirements and the principles of necessity, proportionality and data minimization.

 

Retention periods differ according to the categories of information processed.

 

Website and technical information: Retained for periods necessary for website operation, technical security and the investigation of incidents.

 

Google Analytics information: Retained according to the applicable Analytics configuration and Google's technical retention limitations.

 

Newsletter subscriptions: Active subscriber information is retained while the subscription remains valid. Limited consent documentation and suppression records may be retained for legally justified periods after unsubscribing.

 

Application information: Retained during the selection process and for a reasonable period thereafter where necessary. Where applicants separately consent to the artistic talent pool, relevant information may be retained for up to five years, subject to review and renewal where appropriate.

 

Participant information: Retained for the duration of participation and for subsequent periods justified by contractual, administrative, certification or legal purposes.

 

Financial and accounting records: Retained for the statutory periods applicable under German commercial and tax law, depending on the type of record.

 

Artistic and institutional documentation: Selected materials may be retained for extended periods where a valid legal basis exists and continued retention is necessary and proportionate.

 

We periodically review stored information and delete or anonymize personal data when continued retention is no longer legally justified.

 

10. sharing of personal information

We may share personal data with authorized staff, artistic evaluators, technical service providers, hosting providers, administrative service providers and other recipients where necessary for the purposes described in this policy.

 

Personal data may also be disclosed where required by applicable law or a legally binding request from a competent authority.

 

We do not sell applicants' or participants' personal information.

 

External service providers acting on our behalf are required to process personal data in accordance with applicable data protection obligations.

 

11. international data transfers

Some of our service providers, including Google and Mailchimp, may process personal data outside the European Economic Area.

 

Where international transfers take place, we apply the safeguards required by Chapter V GDPR.

 

These may include European Commission adequacy decisions, the EU–US Data Privacy Framework for appropriately certified recipients, or Standard Contractual Clauses together with additional measures where necessary.

 

Further information about applicable transfer mechanisms may be requested using the contact information provided in this policy.

 

12. data security

We implement appropriate technical and organizational measures designed to protect personal data against unauthorized access, unlawful processing, accidental loss, alteration or disclosure.

 

These measures are reviewed and adapted where necessary, taking into account the nature of the information processed and the associated risks.

 

Access to personal data is limited to authorized persons who require the information for legitimate operational purposes.

 

13. your data protection rights

Under the GDPR, individuals have the following rights, subject to applicable legal conditions:

 

Right of access: Request information about personal data we process.

Right to rectification: Request correction of inaccurate or incomplete personal data.

Right to erasure: Request deletion where the legal requirements are met.

Right to restriction: Request restriction of processing in certain circumstances.

Right to data portability: Receive certain personal data in a structured, commonly used and machine-readable format.

Right to object: Object to processing based on legitimate interests, including an unconditional right to object to processing for direct marketing.

Right to withdraw consent: Withdraw consent at any time with effect for the future.

Right to lodge a complaint: Submit a complaint to a competent data protection supervisory authority.

Requests concerning personal data may be sent to:

 

mavericks@b12.space

 

14. supervisory authority

The competent data protection supervisory authority for our Berlin establishment is:

 

Berliner Beauftragte für Datenschutz und Informationsfreiheit

Berlin, Germany

 

Website: https://www.datenschutz-berlin.de

 

Individuals may also lodge a complaint with another competent supervisory authority where permitted by applicable law.

 

15. automated decision-making

Admission decisions for b12 mavericks are based on artistic and administrative evaluation.

 

We do not use solely automated decision-making producing legal or similarly significant effects within the meaning of Article 22 GDPR in the admission process.

 

16. changes to this privacy policy

We may update this Privacy Policy to reflect changes in our website, artistic programs, technical infrastructure, data processing practices or applicable legal requirements.

 

The current version will be made available on our website.

 

Last updated: 2 November 2026

© copyright b12 berlin gmbh | imprint | terms | privacy policy | code of conduct